Intraday data delayed at least 15 minutes or per exchange requirements. Considering the influence of COVID-19 on the global Expense Management Software market, this report analyzed the impact from both global and regional perspectives. Fortunately, the best tools offer third-party integrations, so they can slot easily into your existing workflow. For example, Hub Planner has an API that integrates with Zapier, so you can connect it to other work apps. Before working in marketing, she completed her Master of Journalism degree at Toronto Metropolitan University (f.k.a. Ryerson University) and worked as an arts journalist in Toronto. She was a content writer for tech companies in the retail and workforce management sectors before joining Mesh in 2022.

If you want a tool that doesn’t miss out on any feature when it comes to expense management, then Zoho Expense should be your software of choice. From analyzing your expenses to auto-scanning receipts, this software helps you manage all your expense-related operations. If you are looking for the best expense management software, consider your needs and the features each software offers.

How To Choose Expense Management Software

The more complicated the software and its interface, the more likely your employees are going to reject it or run into problems using it. A convenient and simple interface that is easy, straightforward, and quick for the end-user will have the most positive impact. Things like online connectivity, variable user access controls, and good approval workflow are the keys to a good program.


Instead of waiting for the next status meeting or hunting through Slack to try to locate the correct file, team members now have a one-stop shop for project information. With our digital age comes a digital transformation of the workforce. With mobile devices, instant communication and global collaboration are easier than ever. Through text, email, and apps like Slack, it’s easier to connect with clients and team members and send and receive information necessary for your project. The software should include a system for budgeting, billing, and quotes. Check if there are features for submitting and managing invoices and for tracking time.

The justifications can be verified and claims reimbursed all through the software. Therefore, expense management software is a vital tool for companies, particularly those that are looking to scale. It brings a high degree of automation and efficiency to the entire process. The claims can be submitted and approved quickly with slim chances of errors. Managing business expenses is of vital importance to any organization.

Now it is important to find software that has the capabilities to streamline the functions related to these costs. For example, any form of purchasing, such as meals, tickets, rides, etc., is likely going to require the presence of a receipt. Therefore, your expense management software should have a mobile app or camera feature.

The solution you choose should undoubtedly be able to solve the core business problem here. In addition, it should enable your business to do a lot more with expense data, providing analytics and insights to control your business expenses. Manual expense reporting is highly error-prone, which can contribute to inaccurate data, compromise the quality of expense data, or delays in financial reports. CFOs and management must have access to accurate data to ensure that decisions taken are guaranteed to impact the organization positively. But it can be challenging to effectively track employee spending trends and patterns with a manual process. Spendesk is the world’s most innovative expense management platform — that’s why it ticks all of the above boxes, and more.

What Is Expense Management & How To Choose Expense Management Software For Your Business

However, choosing a software tool that matches the company’s needs is certainly not so easy. Barbara is currently a financial writer working with successful B2B businesses, including SaaS companies. She is a former CFO for fast-growing tech companies and has Deloitte audit experience. Barbara has an MBA degree from The University of Texas and an active CPA license. When she’s not writing, Barbara likes to research public companies and play social games including Texas hold ‘em poker, bridge, and Mah Jongg.

How To Choose Expense Management Software

These policies usually also include the entire travel expense management process, from expense reporting to approval and employee reimbursements. Spreadsheets and manual data entry was a tedious task, but using expense software for business can automate bookkeeping like never before. Elite expense management software offers accounting integration with most of the leading accounting systems in the world.

Test drive different project management tools through free trials, demos, and freemium accounts. Read more about the use cases of project management software here. Investing in PM software can save your team money in the long run. Project management software organizes project tasks, highlights risks and challenges, and reduces the need for time-wasting status update meetings to assess project progress. Team members can instead deliver updates asynchronously, reserving meetings for discussion and problem-solving. Hopefully, you’ll find at least one management software from this list suitable for your company, as this list really contains some of the top software currently on the market.

What features do you normally use in automated expense software?

For instance, a stand-alone solution may be cheaper now, but it makes sense to buy an advanced, all-in-one solution that helps you save money down the line. Pricing starts at $4.99 per user, per month with a requirement of 5 minimum active users. Figure out what does and does not work so you can more easily identify the features your company needs. Managing and tracking paid sick leave, along with other types of paid time off generally falls to HR professionals…. Once you choose a provider and implement the software successfully, continue to monitor and evaluate your choice. But if it isn’t, know that you can always go to your provider with any concerns or look for a new vendor.

How To Choose Expense Management Software

One of the most important features of expense management software is that it integrates with your existing software, so it can be easily customizable to your business’s needs. It is important that the solution integrates with your accounting software and be easily customizable to your needs. This process needs to be efficient, transparent, and flexible to the needs of the future. Doing this with paper and pencil or on a computer manually by a person not only reduces the efficiency of the process but leaves room open for error and delays. With quality expense management software, the process can be managed automatically and with dramatically reduced lag time.

What should your cyber insurance policy cover?

Create a list of all the features your ideal expense management software should possess. This can help you prioritize the features an expense software for business must have for your company to run efficiently. A dedicated expense management software can breathe new life into your legacy How To Choose The Best Expense Management Software financial systems. Volopay is a revolutionary expense software for business operations that streamlines your corporate spending and lets you earn incredible cashback on international transactions. But it is always a good idea to know your stakeholders and get their opinion too.

Global Travel and Expense Management Software Market to Reach $6.3 Billion by 2027 – GlobeNewswire

Global Travel and Expense Management Software Market to Reach $6.3 Billion by 2027.

Posted: Wed, 09 Nov 2022 14:36:09 GMT [source]

The tool should have the ability to integrate with other apps that your organization uses. Team members should be able to communicate with you and the rest of the project team. I’m talking about file sharing and online collaboration using a chat or shared documents. With one-on-one help and personalized recommendations, we guide you to your top software options.

Choose The Right Expense Management Software

Expense management software often integrates with traditional accounting and ERP systems. Expense management software automatically checks submitted reports against company policies to ensure accuracy and compliance. In most cases, though, you can maximize the benefits of automated expense management with an HRIS. An HRIS connects expenses with the rest of your HR needs so approved reimbursements flow directly into payroll for accurate paychecks every time. Expense management software automates your processes and saves your organization time and money. Before opting for a certain expense management solution, ask yourself and figure out – what kind of business travel challenges you would like to solve with the help of software.

Once you’ve picked the best business expense management software, it’s time to share it with all stakeholders for approval. Present your initial findings to all the stakeholders and then implement the expense management software post-approval. There are a variety of service providers in the market with distinct features and services. A full scope expense management system provides all of the benefits of basic and augmented solutions.

  • Expense management softwareautomates the expense reporting and reimbursement processes.
  • The product experts can also explain how their expense reporting software will work for your business specifically.
  • The bigger the company, the more varied its expenses are going to be.
  • Managing business expenses is of vital importance to any organization.
  • While it’s true that everyone makes mistakes, in expense management, even the most minor errors are far from trivial.

If you are switching from another expense management software, then the features you need should be clear before you choose it. Traditional expense management systems require manual expense tracking and reporting, along with manual data entry, and a heavy reliance on paper documentation and human assistance. Expense management software should dramatically simplify the expense reporting and management workflow. This is another expense management software solution that provides you with an accurate way of managing your business expenses.

Mobile App Integration

Your employees receive their reimbursements directly in their registered bank accounts. You can pay them either instantly or schedule them for month-end payments. They submit one or more expense claims together through automated expense reporting. Another popular way to manage expenses is by using business credit cards that are linked to the business bank account. These are powerful and innovative suites of software that take a lot of the tedium and headaches out of managing business expenses. Small and medium-sized businesses will have a different set of options compared to a larger corporation.

What Do You Think Of Expense Management Software?

Comprehensively manage time and expense needs, including time entry, leave requests, timesheet approvals, expense entry and authorizations, and more. This integrated solution allows organizations to gain visibility into labor costs, project timelines and expenditures. Learn which financial reports you can automate with accounting software, and how this can increase efficiency, accountability, and productivity at your company. With so many options available, it can be overwhelming to choose the right project management system for you. Project management software helps a disparate workforce to collaborate asynchronously on project tasks.

Does your company already have an app that needs to integrate with this new tool? Perhaps you have multiple teams and departments that need to stay connected. A summary project or portfolio view keeps team members across departments updated and works for fluid, iterative projects. Consider which project management methodology you’re using when building your criteria.

Expensify is cost-effective and gives you all the vital features you need in an automated expense management software solution. The automation speeds up the processes and ensures reimbursement is done quickly. When you are choosing an expense management software tool, you want to keep your budget in mind. Of course, an expense management software solution will save costs and help you cut down costs in the future, but how much are you willing to spend on the software?